ITD - Introduction to your Brickyard Calendar Web Client

Table of Contents

1. Important links
2. Logging On
3. Calendar Toolbar
4. The Agenda Views
5. Creating or Editing a Meeting
   1. General Options
   2. Notification
   3. Inviting People and Resources
   4. Replying
   5. Checking Attendance
   6. Suggest a Date or Time
   7. pic048.jpgChecking for Conflicts
   8. Repeating Meetings
6. Creating or Editing a Daily Note or Day Event
7. Creating or Editing a Task
8. Including Hypertext Links with an Entry
9. Printing Your Agenda (Printer-Friendly Format)
10. Editing Access Rights
11. E-mailing Your Agenda
12. Viewing Entries in Another User's Agenda
13. Using the Group View
14. Managing Groups
15. Setting Your Preferences

Inviting People and Resources

Click the People & Resources link in the New or Edit Meeting page. Use the options on this page to invite users, Resources or Groups to Meetings and check to see if anyone has scheduling conflicts. Optionally, have Calendar suggest a date or time convenient for everyone or open the Scheduler to see everyone's daily schedules.

To add a user, Resource or Group to the list of attendees:

1. Type the name of the user, Group or Resource in the edit box.
2. Select Users, Resources or Groups.
3. Click Find.

If the system finds an exact match, the User, Resource or Group will appear in the left-hand list box.

If the system finds more than one match for the name, another list box will appear on the right. Choose the name you want and click Add selected, or click Add all.

If you searched for Groups, clicking Add selected for a particular Group will add all members of that Group to the attendee list for the Meeting.

If you add a resource that requires approval, a notice will be sent to that resource's designate, who must then approve the use of that resource.

To show details about a person or resource at any time, select the person or resource's name and click Information.