ITD - Introduction to your Brickyard Calendar Web Client

Table of Contents

1. Important links
2. Logging On
3. Calendar Toolbar
4. The Agenda Views
5. Creating or Editing a Meeting
   1. General Options
   2. Notification
   3. Inviting People and Resources
   4. Replying
   5. Checking Attendance
   6. Suggest a Date or Time
   7. pic048.jpgChecking for Conflicts
   8. Repeating Meetings
6. Creating or Editing a Daily Note or Day Event
7. Creating or Editing a Task
8. Including Hypertext Links with an Entry
9. Printing Your Agenda (Printer-Friendly Format)
10. Editing Access Rights
11. E-mailing Your Agenda
12. Viewing Entries in Another User's Agenda
13. Using the Group View
14. Managing Groups
15. Setting Your Preferences

Repeating Meetings

You can only make an Entry a Repeating Entry when you create it. You cannot add recurrences to existing Entries. You can choose to delete one instance or all instances of a Repeating Meeting.

A Repeating Entry occurs on a regular basis, according to how you specify it when you create the Entry. Use this feature to schedule any type of activity that takes place regularly over an extended period of time. If an Entry is Repeating, the Suggest time and Group view buttons are disabled.

To create a Repeating Meeting:

1. Click the New Meeting icon on the Calendar Toolbar.
2. Add the appropriate details in the General, Notification and People & Resources pages.
3. Click the Repeating link.
4. Change the Don't Repeat option to the frequency you want. Depending on your choice, different frequency settings appear to the right of the list box.
5. Select the appropriate frequency setting.
6. Select a start date and end date (in the Until field) for the instances of the Repeating Meeting. You can also choose to make the meeting recur for a fixed amount of time without setting a specific end date by selecting the appropriate number of days, weeks, months or years in the For field.
7. Choose whether to include Saturdays, Sundays and/or Holidays for the Entry.
8. Click List dates to generate the recurrences. You can click Add date afterward to add dates that do not conform to the recurrence rule you used. Important: If you click List dates again after using the Add date feature, your additional dates will be erased.

If you want to update one instance of a Repeating Meeting:

1. Select the instance you want to update by clicking its icon or title (depending on the view) in your Agenda.
2. Make your desired changes.
3. Click Update.

The following fields cannot be updated per instance only:

• Importance Level
• Details
• Attachments

If you want to update all instances of a Repeating Meeting:

1. Select any instance of an existing Repeating Meeting by clicking its icon or title (depending on the view) in your Agenda.
2. Make your desired changes.
3. Click Update All.

If you want to delete a single instance of a Repeating Meeting:

1. Select the instance you want to delete by clicking its icon or title (depending on the view) in your Agenda.
2. Click Delete.

If you want to delete all instances of a Repeating Meeting:

1. Select any instance of the Meeting by clicking its icon or title (depending on the view) in your Agenda.
2. Click Delete All.

If you want to check for conflicts:

Click the People & Resources link and click Check Conflicts.