ITD - Introduction to your Brickyard Calendar Web Client

Table of Contents

1. Important links
2. Logging On
3. Calendar Toolbar
4. The Agenda Views
5. Creating or Editing a Meeting
   1. General Options
   2. Notification
   3. Inviting People and Resources
   4. Replying
   5. Checking Attendance
   6. Suggest a Date or Time
   7. pic048.jpgChecking for Conflicts
   8. Repeating Meetings
6. Creating or Editing a Daily Note or Day Event
7. Creating or Editing a Task
8. Including Hypertext Links with an Entry
9. Printing Your Agenda (Printer-Friendly Format)
10. Editing Access Rights
11. E-mailing Your Agenda
12. Viewing Entries in Another User's Agenda
13. Using the Group View
14. Managing Groups
15. Setting Your Preferences

Managing Groups

Organize users and Resources you book frequently into different Groups for your convenience.

To access the Manage Groups page, click the Manage Groups icon on the Calendar Toolbar.

To create or edit a Group:

1. If you are creating a Group, click New. If you are editing an existing Group, select it and click Edit.
2. In the New or Edit Group page, specify the Group name and access level. Private Groups are available to their creator. Members-Only Groups are available to all members of the Group.
3. Type the name of a user, Resource or Group you wish to add in the edit box.
4. Click Add.
5. If the system finds an exact match, the user, Resource or Group will appear in the left-hand list box.
6. If the system finds more than one match, another list box will appear on the right. Select the user, Resource or Group you want and click Addselected.
7. If you searched for Groups, clicking Add or Add selected for a particular Group will add all members of that Group to the Group you are creating or editing.
8. Click Create when you finish adding users, Resources or Groups to the Group.
9. Click Update if you are editing an existing Group.

Your Group now appears in the Manage Groups list box.

To delete a Group:

Select the Group name and click Delete.